So, if you haven't figured it out yet, I'm a dork. I mean really, I'm about to launch into a review of software for taking notes in medical school. How dork can one be?
I decided to take notes electronically because in my last job I had to make reports of certain meetings and my wife, an occupational therapist, will agree that I write very slowly. But I type at a reasonable speed. Not 200 words a minute, but I get by. So I learned to take notes with a Palm keyboard. I didn't even try in my classes because I needed to draw, Palm pilots aren't really big enough for that, and I wasn't about to invest in a laptop. Well, for a while things were looking grim and I thought I'd be falling back on some other skills I've developed in analytic design (the marriage of graphic design and statistics). In fact, I picked up a consulting gig that paid well enough for me to get a super-wham-a-dyme Dell 9300 laptop (big and packed to the gills) and Adobe's Creative Suite, and a Wacom Intous 3 drawing tablet. Of course, I got into medical school, and decided I'd give electronic note-taking a go using something in the Creative Suite. I've settled on the combination of InDesign and Illustrator.
No one program in the Creative Suite allows you to do what you really want to, which is treat the whole thing like paper. This turns out to be not so bad if you have a lot of screen real estate. If you're limited in screen real estate, you're up a creek. With the 17" screen of my Dell 9300, I have the real estate, but I've also ripped the shoulder strap clean off my brief case. It's heavy. Add the Wacom tablet and the usual half-inch of sundry papers, an extra battery, pens, charger, random things in the front pocket, and I've got a 20 to 25 lb briefcase. Basically, InDesign supports vector graphics and text, while Illustrator has more robust vector graphics tools. So I divide the screen between them. I layout my InDesign sheets as 8.5x11 landscape, divided into two 5.75x8.5 pages. This makes for denser use of the same space. I set a two pica margin (1/3 inch) all around and make the text boxes fit that then reduce it slightly be moving the right edge of the text box about three pica (by eyeball) in from the margin. This additional space to the right edge is where I put graphics that I've drawn in Illustrator. I recommend a sans serif font; I personally use Gill Sans. Illustrator gets the other half of the screen, the right half, and I use almost the entire space to draw the graphics which I then shrink down, move to a growing pile at the top, and then move a second copy onto the InDesign page. This allows me to cram a tremendous amount of detail into my drawing before reducing them.
The Wacom tablet has worked out better than I expected. It's fairly unobtrusive in my lap. You don't look at a Wacom tablet because what you're drawing is on the screen in front of you. It took a few hours, but my brain has figured out how to map the position of the pen in my hand to the mouse's focus on the screen. A major plus compared to the tablet PC users is that I have the keyboard and a horizontal drawing surface available at the same time.
I downloaded OneNote the first night after class because I was in a panic, still deep in the Creative Suite's learning curve, including learning the Wacom tablet. OneNote would be the compromise if you don't have a lot of screen real estate on a tablet PC. Tablet PCs . . . here's the thing about tablet PCs: in tablet position, you can't type, you're forming your letters by hand; in laptop position you don't have comfortable, horizontal drawing surface. OneNote is also limited in what you can do with a line once you've drawn it. Don't like the endpoint? Try again. Don't like the slope or curve of a line? Try again. Adobe's vector paths allow you to change everything. That means you can fix anything, which is a major affordance of electronic notes.
To be sure all these methods have their affordances and limitations.
- Using a laptop without Tablet PC or a Wacom tablet, using either Creative Suite or OneNote: useless.
- Widescreen laptop with Creative Suite and a Wacom tablet: ability to edit type and drawings, typing speed, combining type with drawing, electronic distribution via PDF, and, an unexpected bonus, you don't have to be doing the look-up-look-down head-bob of note-taking. Also, one thing that's really nice about Adobe: their hypenation rules are much better than Microsoft Office. It's heavy and takes a few minutes to set up and break down.
- OneNote with a laptop and Wacom tablet: useless. Wacom swears you can get a tablet to work with OneNote, but their directions didn't help me.
- OneNote with a tablet PC: you can combine type with drawing, but you only have access to one horizontal surface at a time (the drawing screen or the keyboard), PDF is less accessible (only available if you also bought Adobe Acrobat, and if you're in school, plunk down another $250 and get the Creative Suite), and your native format isn't perfectly accessible to non-OneNote users, even if they have other Office products.
- Paper: less transmittable, more difficult to manipulate organization after the fact, more difficult to edit after the fact. Exquisite resolution and texture, with a profound range of implements (sissors, charcoal, paint), foldability, intuitive combination of hand-drawn lettering and graphics. You're also stuck with whatever grid or ruling they put on the page, and, after a while, it get's awefully heavy. If they turn down the lights in the lecture hall to accomodate slides or PowerPoint, good luck seeing what you're writing.